Use  a Chrome profile  to keep your work together and private activity separate.  Set it up

Set this up with your @northantsadultlearning.ac.uk account details - as distinct from any other private gmail address you use on your laptop.

Recommended: Set up bookmarks for your top work destinations eg:

• • Classroom  (www.classroom.google.com)

  • .org.uk email

  • Login to your registers on the Adult Learning website (https://courses.northantsglobal.net/MyAccountSrc.asp)

  • Get Going (https://getgoing.nccadultlearning.ac.uk)

  • Tutor Support (https://tutors.nccadultlearning.ac.uk)

Tutors should only use their .ac.uk (Google) email to contact learners

Visit the Get Going with Google Classroom and work through 'Practise Classroom'  

• Look out for the three navigation tabs Stream, Classwork and People

• Topics, assignments, completing work and finding completed work and tutor comments

Important for learners: 

1. Learners need a Gmail address and its password to join a Classroom

2. ALS send 'invitation codes' to learners to join a Classroom. Tutors can copy this code and send it by email  through the People tab

3. Learners who use tablets and mobile phones need to install these apps

• • Google Classroom   (and Google Meet for online courses)

  • Google Docs, Google Sheets, Google Slides

All our teaching resources are kept in the Google Workspace.  They can be created  in My Drive, or uploaded from existing resources created elsewhere

• • Understand, use and navigate My Drive, including different Classes and Shared Drives

  • Recognise that My Drive has its own comprehensive office suite of Word processor (Docs), Spreadsheet (Sheets) and Presentation (Slides)

  • View intro to My Drive (from 'Create and Use Resources' in Tutor Development Classroom below)

General tutorial for Google Drive on GCFfree

1. Understand that your Curriculum Coordinator is responsible for setting up new courses

2. Understand that all resources for a Classroom are stored in My Drive's Classroom folder.  (Folder location: MyDrive / Classroom / MyClass)  Access the Class Drive Folder through any Classroom's Classwork tab

3. Structure your course with Topics

4. Be able to create new resources and upload existing resources into your Class

   1. 1. Use ALS templates for consistency and compliance

      2. Understand how Google treats MS Office documents and PDFs - see item 7 below 'Create new resources and use existing MS Word and PDF resources'

5. Add, edit & assign work in different sections

   1. 1. Use the 'Create' button in Classwork (and why to use this with care!)

      2. Recognise how work is assigned (to be viewed, worked on collaboratively or a copy for each learner)

      3. Be able to reuse work from previous Classes, using 'Reuse Post'

6. Communicate and feedback to learners, by Gmail, and with public and private messages in Classroom.

Tutors should use the Google Classroom set up for them by their CC.

A Classroom can be used by

1.  The Tutor only, for their course resources and for presentation in face to face teaching (including as source for photocopied handouts)

2.  Additionally learners who have 'joined' the Class have personal access to resources in sessions and for homework

3. Online courses, working with Google Meet as the video app

As a tutor you need to be able to:

• Manage and develop your Class resources, invite and communicate with learners to your Class

• Use QR codes - Easy steps

Note: 

1. Many venues have projectors we can use to present resources in sessions.  Check this with your Curriculum Coordinator.  

2. ALS projectors are also available to present your Google Classroom resources in venues which do not provide their own projector. Contact your Curriculum Coordinator.

Create new documents in Google using ALS templates

The best, preferred way  to create new resources for your Classroom is to use Google's own office suite, which includes Docs (word processor), Slides (presentation) and  Sheets (spreadsheet). This ensures that your learners don't need to use any apps outside their Google account.

1. When you create a new resource for a Classroom, navigate first to your Class Drive Folder (accessed directly through Class Drive folder in Classwork).

2. Use the NEW button in My Drive to select your app and the template your want to use.   ( The path is NEW / Docs / From a template).

3. Once the resource is created, use the Create button in your Classwork page to add your Assignment or Material from My Drive.

Use existing Microsoft Word, Powerpoint files and PDFs in Classroom

For presentation on screen or printed as handouts, Google Workspace manages Microsoft documents and PDFs well, simply by uploading them directly into an Assignment or Material.

However, if you want to use these kind of files as interactive documents to set learner work, you need to be able to 'translate' them into Google.

It is good practice to upload your Word, Powerpoint, PDF etc into your Class Drive folder and translate them to Google, so you can then add the contents into branded ALS Template files (simply by Copying and Pasting the content)

For more details and demonstrations, in the Tutor Development Classroom, visit this link

• Use Questions and Assignments in Classwork for setting work

• Use the 'Marks' section to review work that has been handed in and return it with comments

• Use other approved apps such as Padlet for alternative ways of encouraging learner interraction and feedback

• CCs help each tutor set up their own feedback form and response spreadsheet - this setup is done just ONCE  for all the tutor's future courses.

• Classrooms include a standard 'ILP - course information and progress' which are personalised for each course and then assigned by the tutor to each learner.  

• Tutors find each learner's ILP in their Class Drive folder and write personal ILP comments based on each learner's feedback.

• Learner feedback is gathered through an accessible Feedback form, personalised to each tutor. Learner feedback per session is  sent to a spreadsheet located in the tutor's own My Drive.  

View more details here

• Recognise the features of Meet video calls

• Know how to set up a Meet call in Google Calendar and where to link it in to your Classroom

• Switch between Classroom and Meet on your browser 

• Present your Classroom on a Meet call 

Note: a second screen is useful, and  is usually available on request

Look out for these resources in each Google Classroom setup for you to use:

• • Late online enrolment in a Class: 

How a learner can  enrol  on a mobile phone  in a session - when they are not yet on your register.  

• • More courses for progression 

Details and live links to help a learner progress from your course through more courses towards their learning goals

1. 1. Level 1

      1. How to set up a Meet

      2. Set up a Class and ownership

      3. Create new work

   2. Level 2

      1. Organise by Topics

      2. Post, Assign and Schedule

   3. Level 3

      1. Add and Manage People

      2. Manage Classroom Settings

Level 1

1. Create Google Documents from an ALS template

2. How Google Drive is structured

3. Add resources from Shared Drives

4. Use Questions and interactive assignments

Level 2

1. Info about polls and forms for Q&A

2. Translating from Word and Pdf to Google Documents

Level 3

1. Jamboard Starter

2. Working with Padlet

3. Record a demo video and post it in a Classroom

Level 1

1. Classroom messages in Meet and Stream

2. Set up a Meet for learners

Level 2

1. Work with Meet Settings

2. Invite to Meet and Classroom

Level 3

1. Choose communication channels

2. Use Calendar with Meet

Level 1

1. Individual feedback

2. Mark, comment and review progress

Level 2 

1. Explain where a learner's work is

2. Follow up late submissions

Level 3

1. Choose best apps for questioning

2. Assess learner progress

Level 1

1. Reuse posts and use Shared Resources

2. Copy a Classroom from reuse

Level 2

1. From Office to Google

2. Access and use existing resources

Level 3

1. Contribute resources and build the skills of others

2. Sharing our resources